Events & Meetings

We Tailor Our Services to Meet Your Needs

Managing the process of planning a meeting, conference, trade show, or event from inception of the idea to implementation to evaluation to closeout activities can sometimes seem overwhelming. BLS can relieve the stress associated with such a large undertaking-from designing and managing your program to developing a Web site targeted to your specific audience.

Our winning approach merges experienced event management with our cutting-edge technological support capabilities to generate cost-effective and efficient outcomes. For more than a decade, BLS has provided premier meeting and event services using superior delivery strategies and sophisticated technology applications. With the specifications for your event, BLS will tailor a plan precisely to your needs.

Let our staff of professionals, with more than 100 years of combined event planning experience and successful orchestration of more than 2,600 events, streamline your meeting planning activities for you, including:

BLS Event Management Services
Our event, conference, and meeting planning services cover the following broad areas:

• Audiovisual and Computer Equipment Setup
• Domestic and International Conference Implementation
• Event Evaluation and Recommendations
• Exhibitor Coordination
• Keynote, Speaker, and/or Entertainment Identification
• Proceedings Transcription
• Product, Program, Research, and Grant Peer Review
• Public Forum Management
• Registration Web Site and Maintenance
• Site Selection and Contract Negotiation
• Small, Medium, and Large Events
• Vendor Contracting and Management
• VIP, Security, Special Needs, and Medical Arrangements
• Worldwide Travel and Hotel Arrangement

Pre-Meeting Services:

• Abstracts and Program Book Production
• Accessibility and Needs Management
• Agenda and Participant List Management
• Communication Plans
• Cost Projections and Reporting
• Database Development, Management, and Maintenance
• E-mail Correspondence and Communication
• Exhibit Management
• Federal Travel Regulations and Program Policy Explanations
• Fee and Per Diem Management
• Food and Beverage Management
• Form and Announcement Designs
• Graphics/Presentation Aids
• Ground Transportation Management
• Hotel/Site Selection and Negotiation
• Invitations, Confirmation Letters, and Materials
• Key Staffing and Contingency Staffing Plans
• Mass Mailings (Electronic and Paper)
• Meeting Room Layouts
• On-Demand Client Access to Registration Data
• Online and Other Registration Systems
• Paper Coordination
• Planning Meetings and Status Reports
• Plenary and Concurrent Session Coordination
• Posters, Announcements, and Flyers
• Poster Session Management
• Pre- and Post-Meeting Documents and Materials
• Progress and Interim Cost and Technical Reports
• Quality Assurance Plans and Procedures
• Registration Materials and Packets
• Reservation Tracking
• Rooming List Management
• Shuttle Service Coordination
• Speaker and Participant Coordination and Tracking
• Special Event/Reception Coordination
• Supplies, Badges, Tents, Evaluation Forms, Collateral Materials, and Signs
• Technical Writing and Editorial Support
• Travel Policies
• Travel and Lodging Arrangements
• Vendor Arrangements and Negotiation
• Web Site Development and HTML Formatting
• Work Plans and Program Designs

Onsite Services:

• Accessibility and Special Needs Assistance
• Emergency Travel Assistance
• Facility/Banquet Closeout
• Food and Beverage Management
• Ground Transportation Management
• Local Destination Service Assistance
• Meeting Room Operation
• Message Center Setup and Management
• Photocopying and Materials Reproduction
• Pre-Meeting Room Inspection
• Presentation and Audiovisual Coordination
• Recording and Transcription
• Registration Management
• Room Lighting and Temperature Control
• Session Monitoring
• Shipping and Receiving
• Speaker Management
• Speaker Ready Room Management

Post-Meeting Services:

• Client Satisfaction Surveys and Meeting Evaluations
• Compilation and Dissemination of Post-Meeting Materials and Reports
• Debrief Meetings
• Evaluation Summaries and Reports
• Final Attendee Lists
• Final Cost Analysis and Reporting
• Final Transcripts and Summaries
• Honoraria and Author/Consultant Fee Payments
• Post-Meeting Web Site Updates
• Reimbursement Coordination and Payments
• Technical Performance Reports
• Vendor Payments